Sponsors Resource

Welcome

We are pleased to have you join us for Pitbull’s 47th National Hard Money Conference.

This resource page is meant to streamline the exchange of all information pertinent and required for your company’s participation. Please bookmark this page to return to for updates and future reference.

Please review all info presented here.

And don’t forget to fill out and submit the required online “Sponsor Form”.

If you have any questions, please do not hesitate to contact us at info@pitbullconference.com or 858-736-7788.

At a glance, here is some important info with links for your convenience.

Date & Venue

Monday-Tuesday, October 22 & 23
Four Seasons Austin
98 San Jacinto Blvd.
Austin, TX 78701
512-478-4500

Four Seasons Austin Room Reservations

A special room rate of $379 is available for all Pitbull Conference participants for the nights of Oct 22nd & 23rd. This courtesy discount is available until September 17th unless the room block sells out before this date.

Audio Visual Order Form

Exhibitor AV Order Form

Networking Event - Monday Evening

VIP Cocktail Party hosted by Armanino LLP
Four Seasons Austin, West Lawn
7 pm – 8:30 pm

A gathering of Pitbull Conference attendees & sponsors, kicking off what will be a great event! Please plan to join us for some music, cocktails, and hors-d’oeuvres.

This event is for registered Sponsors, VIP, Premier & General Admission guests only. RSVP required.

Monday Evening Booth Set-Up & Early Check-In

Monday, Oct 22
6 pm – 7 pm
Four Seasons Ballroom

Gold, Silver, Bronze, and Copper Sponsors are allotted a 10’x10′ space and will be provided a 6’ x 30” brown skirted table with two chairs.

Ruby Sponsors are allotted space to display one 8′ tall x 3′ wide banner and will be provided a small round 30″ draped table with one chair.

Before entering ballroom to set-up, Sponsors may check-in to receive their name badges. This will expedite entry into that evening’s VIP Cocktail Party. You will not be allowed to pick up anyone else’s badge other than your own. A photo ID will be required.

If you have ordered any AV services, please allow extra time to set up.

If there is any possibility you or your team will not be able to set up at this time, you MUST contact julie@pitbullconference.com to make special arrangements.

Tuesday Evening Booth Breakdown Times

The Four Seasons Austin is a beautiful venue. However, because of limited space, we need to adhere to specific times for booth breakdowns. Thank you in advance. Your assistance will make for a seamless transition into our After Party event.

If your booth is located in the…

San Jacinto Ballroom and Foyer – begin at 5 pm and complete by 5:30 pm

Four Seasons Foyer (space just outside the main presentation room) – begin at 5 pm and complete by 5:30 pm

Four Seasons Ballroom (the main presentation room) – You may begin once presentations are officially concluded at approximately 5:30 pm. If you would like to enjoy the After Party first, the ballroom will be open until 8 pm.

Shipping Packages To & From the Hotel

Shipments In
The hotel features a full-service shipping and receiving office. Packages will be stored in a separate conference storage area. Limited space is available for the storage of large items. Plan to have your shipment arrive on October 18th. No more than two working days before the event.

Please note that the transport of large items through the parking lot or main hotel entrance is prohibited. The only point of entry or exit is via the loading dock.

Pallets or Crates
If you are shipping your items in pallets or crates, please contact our office at julie@pitbullconference.com, as these deliveries may require some coordination with the hotel’s loading dock.

Fees & CC Authorization
$2 per box handling fee
Click here to download the required Credit Card Authorization Form
Fill out and return to kristen.bray@fourseasons.com
Question? Call 512-685-8039

All shipments must be labeled as follows:
Four Seasons Hotel Austin
Attn: Kristen Bray
Event: Pitbull Conference, Oct 23
Your Company Name & Rep
98 San Jacinto Blvd.
Austin, TX 78701

All packages should be numbered (i.e. 1 of 5, 2 of 5, etc.)

Bring Your Tracking Information with You
In the event there is a problem locating your packages on site, it is imperative that you have this information on hand. The hotel staff will not be able to assist you without a confirmation of delivery. We strongly recommend you monitor the status of your shipment along its route, to avoid any surprises Monday evening.

Collecting Your Shipped Items
All properly labeled shipments will be automatically brought to the ballroom on Monday, Oct 22nd for the evening set up. However, if you have not properly labeled your shipment, you will have to contact the hotel’s Shipping & Receiving office to have your packages brought to the ballroom. These packages will be brought up on a first come first serve basis.

Shipment Out
If shipping items out, you must come prepared with your own shipping labels as well as supplies for repackaging. The hotel will then remove properly labeled and boxed items from ballroom for shipment out the following morning.

The hotel contact for these matters:
Kristen Bray
Conference Services Manager
512-685-8039
kristen.bray@fourseasons.com

Hotel Parking

Valet Parking Day Use:  $18

Self Parking Day Use:  $16

Overnight Parking:  $45 per night

(As a courtesy the hotel has extended in-and-out privileges to our Sponsors.)

Booth Numbers & Assignments

When shipping packages or ordering AV rentals, you do not need to provide a booth #. We will inform the hotel of your booth location, and they will accommodate accordingly.

Audio Visual, Electrical & Payment Authorization Form

If you require assistance with any audio visuals, monitors, or access to an electrical power source, arrangements must be made in advance by submitting the Exhibitor Order Form.

Contact for these matters:
Kris Wimberley
Sales Manager – PSAV®
Office: 512.685.8335
Mobile: 210.787.6504
Fax: 512.477.0704
kwimberley@psav.com

Business Center

The Four Seasons has a self-service business center open all week, 24 hours a day.

Time Table for Tuesday Oct 23

These are approximate times and subject to change.
15 minute breaks will be taken intermittently throughout the day.

8 am – 9 am
Check-in begins and doors open to guests
All Sponsor booths must be manned at this time
Continental breakfast hosted by DealKeepers*

9 am
Morning presentations begin

1 pm – 2:30 pm
Catered lunch

2:30 pm
Afternoon presentations including Keynote Speaker Jon Hornik, Forum with Q&A, and “Bring Your Deal” segment

5:30 pm
Hosted After Party with cocktails and hors d’oeuvres held in the — foyer and patio
This event is for registered Sponsors, VIP, Premier & General Admission guests only. RSVP required.

Reminders and Tips

• Photo ID required for registration check-in for both the days

• Proof of registration (confirmation letter)

• Business attire required (sport coats or suits for gentlemen)

• The ballroom tends to be cold, so please bring a sweater or jacket.

• No cameras or audio recording equipment is allowed.

• If you are planning on using a laptop, please be sure to come with a fully charged battery and a spare as access to electrical outlets in the ballroom is not guaranteed.

• Badges and wristbands must be worn at all times. NO EXCEPTIONS. You will not be allowed back into the event without both.

Cross Promotion Graphics

Announce your participation as a Pitbull Sponsor, Speaker or Forum Panelist on your website.

Please feel free to download and use any of the artwork provided below. We are also happy to create any custom art you might need.

If you are able to hyperlink the graphic that is ideal, if not, please place www.pitbullconference.com either beside or below the graphic.

 

Pitbull Promo 1 (600×726 for web use)

Pitbull Promo 1 (300×363 for web use)

 

 

 

 

 

 

Pitbull Promo 2 (600×430 for web use)

 

 

 

 

 

Pitbull Conference Networking App

With the goal of taking your event experience to the next level, Pitbull Conference will be using our own networking app.

More information to come.

Sponsors' Conference Call with Leonard Rosen

In preparation for our upcoming event, Leonard asks that you, or at least one representative from your company, join him for the following:

WHAT
Conference call of all Sponsors

WHEN
Tuesday, Oct 9th
1:30pm PST / 2:30pm MST / 3:30pm CST / 4:30pm EST

PURPOSE
Receive important updates regarding conference information, the networking app, and strategies to help maximize the rewards of your sponsorship.

DIAL-IN INSTRUCTIONS
Call: 319-527-2713
Enter Access Code: 160101
Attendance will be taken at 1:35 PST.

It is extremely important that you have a representative on this call. The call will run approximately 20 minutes. If you have any question(s) you would like answered while on this call, please email them in advance to julie@pitbullconference.com.