Sponsors Resource

Welcome

We are pleased to have you join us for Pitbull’s 53rd National Hard Money Conference.

This resource page is meant to streamline the exchange of all information pertinent and required for your company’s participation. Please bookmark this page to return to for updates and future reference.

Please review all info presented here.

And don’t forget to fill out and submit the required online “Sponsor Form.”

If you have any questions, please do not hesitate to contact us at [email protected]

At a glance, here is some important info with links for your convenience.

Date & Venue

Sunday-Monday, October 17 & 18
Hyatt Regency Lost Pines
Resort & Spa
575 Hyatt Lost Pines Road
Cedar Creek, TX 78612
(512) 308-1234

Hyatt Regency Lost Pines Resort & Spa Room Reservations

Room discount available to all Pitbull Conference participants.

Audio Visual Order Form & Instructions

Order due by Friday, October 1st

Sponsor Form and Important Deadlines

Online Sponsor Form
Upon your Sponsorship purchase, our office will email you a link with password to access your custom online Sponsor Form.
Here you will be able to input or update all information we require of you, including your designated contact person, marketing materials, company representatives attending, and speaker information. Although you may return to this form at any time to make updates, please keep the following deadlines in mind.

ASAP
Marketing Material – At a minimum, without a logo and URL we cannot include you on our website or in any email campaigns.

Friday, September 17 @ 5 pm PST.
Completed Online Sponsor Form – Timely submissions play a critical role in our event production. Any changes made after this date are not guaranteed to be implemented before the event.

Notice of Company Reps Attending – To use all of the Rep passes you are entitled to, you must provide all names and contact info by this date.

Monday, September 27
The Hyatt’s hotel room discount ends. Click here for details.

Guest Profile – This information is used to create your name badge and build your networking app profile. Submit change request here, before deadline.

Friday, Oct 1 @ 5 pm PST
Encore (Audio Visual) Order – See “AV & Electrical…” tab below for instructions and form

Thursday, October 14 @ 5 pm PST
Rep substitutions must be made by this date and time to be honored.

Shipping Packages To & From the Hotel

Shipments In
Plan to have your shipment arrive no earlier than Monday, October 11.

Please note that the transport of large items through the parking lot or main hotel entrance is prohibited. The only point of entry or exit is via the loading dock.

Pallets or Crates
If you are shipping your items in pallets or crates, please contact Joe Stovall (contact listed below), as these deliveries may require coordination with the hotel’s loading dock.

Fees & CC Authorization

  • Less than 5 pounds: $5
  • 6–20 pounds: $10
  • 21–50 pounds: $15
  • 51 pounds and over: $25
  • Pallets: $150
  • All charges are subject to 6.75% Sales Tax.

To cover these fees, please contact Joe Stovall. He will be able to answer questions, provide you with a secure link to submit credit card information online, or arrange to have the charges posted to your guest room. Please contact him well in advance of your shipment’s arrival.

[email protected]
512-308-4877

All shipments must be labeled as follows:
Hyatt Lost Pines Resort and Spa
Attn: Events Department
Event: Pitbull Conference, Oct 17 & 18
Your Company Name & Rep
575 Hyatt Lost Pines Road
Cedar Creek, TX 78612

All packages should be numbered (i.e. 1 of 5, 2 of 5, etc.)

Bring Your Tracking Information with You
In the event there is a problem locating your packages on site, it is imperative that you have this information on hand. The hotel staff will not be able to assist you without a confirmation of delivery. We strongly recommend you monitor the status of your shipment along its route, to avoid any surprises Monday evening.

Collecting Your Shipped Items
All properly labeled shipments will be automatically brought to the ballroom on Sunday, Oct 17th for the set up. However, if you have not properly labeled your shipment, you will have to contact the hotel’s Shipping & Receiving office to have your packages brought to the ballroom. These packages will be brought up on a first come first serve basis.

Shipment Out
If shipping items out, you must come prepared with your own shipping labels as well as supplies for repackaging. The hotel will then remove properly labeled and boxed items from ballroom for shipment out the following morning.

The hotel contact for these matters:
Joe Stovall
Shipping and Receiving
512-308-4877
[email protected]

Booth Numbers & Assignments
When shipping packages or ordering AV rentals, you do not need to provide a booth #. We will inform the hotel of your booth location, and they will accommodate accordingly.
Audio Visual & Electrical

If you need any of the items listed below, arrangements must be made by submitting an Encore Exhibitor Order Form by Friday, October 1st.

  • Equipment rental
  • Access to an electrical power source
  • Internet access other than standard wireless use

Contact for these matters:
Joshua Allen
Regional Sales Manager, Encore
Hyatt Regency Lost Pines Resort & Spa
512.629.5771
[email protected]

Charging Stations

The only charging stations allowed at the event are those provided by Pitbull Conference, with branding rights available for purchase.

Click here for details.

Sunday Evening Booth Set-Up & Early Check-In

(Times listed are subject to change. Please be sure to check back in as we move closer to the event date.)

Sunday, Oct 17
4 pm – 6 pm
Lost Pines Grand Ballroom Foyer

Before entering ballroom to set-up, Sponsors may check-in to receive their name badges. This will expedite entry into that evening’s VIP Cocktail Party. You will not be allowed to pick up anyone else’s badge other than your own. A photo ID will be required and your proof of registration.

Gold, Silver, Bronze, and Copper Sponsors are allotted a 10’x10′ space and will be provided a 6’ x 30” brown skirted table with two chairs.

Ruby Sponsors are allotted space to display one 8′ tall x 3′ wide banner and will be provided a small round 30″ x 30″ high draped table with one chair.

If you have ordered any AV services, please allow extra time to set up.

If there is any possibility you or your team will not be able to set up at this time, you MUST contact [email protected] to make special arrangements.

Networking Event - Sunday Evening

VIP Cocktail Party
Hyatt Regency Lost Pines
River Song Lawn
7 pm – 8:30 pm

A gathering of Pitbull Conference attendees & sponsors, kicking off what will be a great event! Please plan to join us for music and cocktails.

This event is for registered Sponsors, VIP, Premier & General Admission guests only.

Timeline for Monday Oct 18

These are approximate times and subject to change.

7:30 am
Early Check-in for Sponsors
Hyatt Regency Lost Pines Grand Ballroom Foyer

8 am – 9 am
Check-in begins and doors open to guests
All Sponsor booths must be manned at this time.

Continental breakfast

9 am
Morning presentations begin

12:45 pm – 2 pm
Catered lunch

2 pm
Afternoon presentations including Keynote Speaker Jon Hornik and the Private Lending Awards Ceremony

5:30 pm
After Party
Hyatt Regency Lost Pines (exact location TBA)

This event is for registered Sponsors, VIP, Premier & General Admission guests only.

 

Monday Evening Booth Breakdown Times

You may begin breaking down your booth once presentations are officially concluded at approximately 5:30 pm. If you would like to enjoy the After Party first, the ballroom will be open until 8 pm.

Guests' Data

We do not provide Guests’ data.

Any exchange of contact information is entirely voluntary on the part of our Guests. However, our custom networking app will help facilitate your outreach before, during and after the conference.

Access to the app will become available on Monday, October 4th.

Your Guest Profile

Correctly identify yourself for other Sponsors and Guests by building your networking app profile.

Information submitted after Monday, September 27th, is not guaranteed to be uploaded to app before event.

Click here to begin.

Pitbull Conference Networking App

With the goal of taking your event experience to the next level, Pitbull Conference will be using our custom networking app.

Access to the app will become available on Monday, October 4th.

Instructions will be emailed to you at that time.

Name Badges
If a badge is forgotten or lost, we will not be able to provide you with a replacement. To re-enter the event you will have to purchase a new ticket.
Need more company representatives at the event?

As a courtesy, we are happy to provide our Sponsors with a discounted admission price for additional representatives ($995 per person). Click here for details and to make a purchase.

Golf Tournament

Join fellow Guests and NPLA Members for a fun afternoon of golf. Click here for details.

Reminders and Tips

• Photo ID and proof of registration are required to check in.

• Business attire required (sport coats or suits for gentlemen.)

• Although it is warm in Austin this time of year and many networking activities are set to take place outdoors, the ballroom tends to be cold, so please bring a sweater or jacket.

• Comfortable shoes are HIGHLY recommended for the short walk outdoors to and from the lunch and party venues.

• No cameras or audio recording equipment is allowed.

• Badges must be worn at all times. NO EXCEPTIONS.

• If a badge is forgotten or lost, we will not be able to provide you with a replacement. To re-enter the event you will have to purchase a new ticket.

Hotel Parking

Day Use Valet Parking:  $18

Day Use Self Parking:  0-1 hour no charge, 1-4 hours $8, 4-8 hours $12

Overnight Valet Parking:  $38 per night

Overnight Self Parking:  $18

Business Center

The Hyatt’s business center is currently closed. Please visit the front desk for assistance.