Sponsors Resource

Welcome

We are pleased to have you join us for Pitbull’s 55th National Private Lending Conference.

This resource page is meant to streamline the exchange of all information pertinent and required for your company’s participation. Please bookmark this page to return to for updates and future reference.

Please review all info presented here.

And don’t forget to fill out and submit the required online “Sponsor Form.”

If you have any questions, please do not hesitate to contact us at [email protected]

At a glance, here is some important info with links for your convenience.

Date & Venue

Sunday, July 31 – Golf Tournament
(Entry sold separately. Details can be found below.)

Monday – Tuesday, August 1 & 2
Loews Miami Beach Hotel
1601 Collins Avenue
Miami Beach, FL 33139
305-604-1601

Loews Miami Beach Hotel Room Reservations

Room discount available to all Pitbull Conference.
(Rate expires July 8.)

Audio Visual Order Form

(Due by Monday, July 18. Please use “TBD” when filling in the booth location field.)

Sponsor Form and Important Deadlines

Online Sponsor Form
Upon your Sponsorship purchase, our office will email you a link with password to access your custom online Sponsor Form.
Here you will be able to input or update all information we require of you, including your designated contact person, marketing materials, company representatives attending, and speaker information. Although you may return to this form at any time to make updates, please keep the following deadlines in mind.

ASAP
Marketing Material – At a minimum, without a logo and URL we cannot include you on our website or in any email campaigns.

Friday, July 1 @ 5 pm PST
Completed Online Sponsor Form – Timely submissions play a critical role in our event production. We appreciate your cooperation.

Friday, July 8
The Loew’s hotel room discount and availability is not guaranteed after this date. Click here for details.

Monday, July 18
Encore (Audio Visual) Order – See “AV & Electrical…” tab below for instructions and form

Thursday, July 28 @ 5 pm PST
Rep substitutions cannot be made after this date.

Anytime well before Monday, August 1
To cover handling fees, submit FedEx’s CC Authorization form to their Loews Miami office well before arriving for Sponsor set-up on Monday.

 

Shipping Packages To & From the Hotel

Detailed Shipping Instructions + Handling Fees

FedEx Credit Card Authorization Form
Form must be on file with FedEx Loews Miami Beach office for packages to be brought to your assigned booth. Office contact is listed below.

Pitbull Exhibitor Manifest
Fill out and submit this form to [email protected] It will help the FedEx staff to track and gather your packages.

Shipments In
To avoid additional fees for storage, plan to have your shipment arrive no earlier than four days before the event.

All shipments must be labeled as follows:
(Guest Name) (Guest Cell Number)
c/o FedEx Office at Loews Miami Beach Hotel
1601 Collins Ave.
Miami Beach, FL 33139
Pitbull Conference

Box _______ of ________

Bring Your Tracking Information with You
In the event there is a problem locating your packages on site, it is imperative that you have this information on hand. The hotel staff will not be able to assist you without a confirmation of delivery. We strongly recommend you monitor the status of your shipment along its route, to avoid any surprises Monday evening.

Delivery of Shipped Items 
All properly labeled shipments with Credit Card Authorizations on file will be automatically brought to your assigned booth on Monday, August 1 for the evening set up. Without this information on file, your packages will not be released.

Shipment Out
If shipping items out, you must come prepared with your own shipping labels as well as supplies for repackaging. The hotel will then remove properly labeled and boxed items from booths for shipment out the following morning.

The hotel contact for these matters:
Geordanny Adames
Senior Store Manager, FedEx Office (onsite)
Office: 305.674.7866
Cell: 305.342.4763
Email: [email protected]

Booth Numbers & Assignments
When shipping packages or ordering AV rentals, you do not need to provide a booth #. We will inform the hotel of your booth location, and they will accommodate accordingly.
Audio Visual & Electrical

If you need any of the items listed below, arrangements must be made by submitting an Encore Order Form with Prices by Monday, July 18.

  • Equipment rental
  • Access to an electrical power source
  • Internet access other than standard wireless use

Please use “TBD” when filling in the booth location field.

Once this request form is submitted, an Encore Representative will contact you for an official order review, approval signature, and to arrange payment.

Contact for these matters:
Gonzo Gonzales
Director of Sales
[email protected]
Office: 305-604-5287
Mobile: 754-581-1024

Charging Stations

The only charging stations allowed at the event are those provided by Pitbull Conference.

Monday Evening Booth Set-Up & Early Check-In

(Times listed are subject to change. Please be sure to check back in as we move closer to the event date.)

Monday, August 1
Loews Miami Beach Hotel,
Americana Ballroom Foyer, 2nd Floor

Early Check-in & Booth Set-up
4:00 pm – 6 pm

Before entering space to set-up, Sponsors must check-in to receive their name badges. This will expedite entry into that evening’s VIP Cocktail Party as well. You will not be allowed to pick up anyone else’s badge other than your own. A photo ID will be required.

Gold, Silver, Bronze, and Copper Sponsors are allotted a 10’x10′ space and will be provided a 6’ x 30” skirted table with two chairs.

Ruby Sponsors are allotted space to display one 8′ tall x 3′ wide banner and will be provided a small round 30″ x 30″ high draped table with one chair.

If you have ordered any AV services, please allow extra time to set up.

If there is any possibility you or your team will not be able to set up at this time, you MUST contact [email protected] to make special arrangements.

Networking Event - Monday Evening

VIP Cocktail Party
Loews Miami Beach Hotel
Americana Lawn
7 pm – 9 pm

A gathering of Pitbull Conference attendees & sponsors, kicking off what will be a great event!

Don’t forget that to enter the party, you must have already checked in and picked up your name badge! (Americana Ballroom Foyer, 2nd floor)

This event is for registered Sponsors, VIP, Premier & General Admission guests only. Guest and Sponsor Rep substitutions cannot be made at the door.

Timeline for Tuesday, August 2

These are approximate times and subject to change.

7:30 am
Early Check-in for Sponsors
Loews Miami Beach Hotel,  Americana Ballroom, 2nd floor

8 am – 8:45 am
Check-in begins and doors open to guests
All Sponsor booths must be manned at this time.

Continental breakfast will be served indoors in the — Ballroom.

But again, don’t forget! You must have already checked in and picked up your name badge to enter.

9 am
Morning presentations begin

12:45 pm – 2 pm
Catered lunch

2 pm
Afternoon presentations including Keynote Speaker Jon Hornik, Forum with Q&A

5:30 pm
After Party
Loews Miami Beach Hotel, Americana Lawn

This event is for registered Sponsors, VIP, Premier & General Admission guests only. Guest and Sponsor Rep substitutions cannot be made at the door.

 

Tuesday Evening Booth Breakdown Times

You may begin breaking down your booth once presentations are officially concluded at approximately 5:30 pm. If you would like to enjoy the After Party first, the ballroom will be open until 8 pm.

Guests' Data

We do not provide Guests’ data.

Any exchange of contact information is entirely voluntary on the part of our Guests. However, our custom networking app will help facilitate your outreach before, during and after the conference.

Access to the app will become available on Monday, July 18.

Pitbull Conference Networking App

With the goal of taking your event experience to the next level, Pitbull Conference will be using our custom networking app.

Access to the app will become available on Monday, July 18.

Click here for instructions.

Your Profile

Correctly identify yourself for other Sponsors and Guests by building your networking app profile.

Click here to begin.

Name Badges
If a badge is forgotten or lost, we will not be able to provide you with a replacement. To re-enter the event you will have to purchase a new ticket.
Additional Sponsor Rep Passes
Golf Tournament

Join fellow Guests and NPLA Members for a fun afternoon of golf. Click here for details.

There is no charge for NPLA members, as long as an RSVP is submitted before the deadline.

Reminders and Tips

• Photo ID required for registration check-in

• Proof of registration (emailed to you the week of July 25)

• Business attire required (sport coats or suits for gentlemen.)

• Although it is warm in Miami this time of year and many networking activities are set to take place outdoors, the ballroom tends to be cold, so please bring a sweater or jacket.

• No cameras or audio recording equipment is allowed.

• Badges must be worn at all times. NO EXCEPTIONS.

• If a badge is forgotten or lost, we will not be able to provide you with a replacement. To re-enter the event you will have to purchase a new ticket.

Guest and Sponsor Rep substitutions cannot be made the day of the event or at the door.

Marketing materials can only be handed out or displayed at your booth.

 

Hotel & Self Parking

Daily Valet Parking: $41 per day maximum (No in-and-out privileges)

Overnight Valet Parking: $47 per day maximum (Includes in-and-out privileges)

Higher rates will apply to oversized vehicles (i.e., suburbans, vans, etc.)

Self Parking is available in the City of Miami Beach Municipal Garage located across the street:

$20 maxium charge per day. (No in-and-out privileges)

FedEx Business Center

Located on the 2nd floor outside of the Americana Ballroom

Operating Hours

Monday–Friday: 9 am – 6 pm
Saturday: 9 am – 4 pm
Sunday: 9 am – 1 pm

Office: 305.674.7866