Sponsors Resource

Welcome

We are pleased to have you join us for Pitbull’s 54th National Private Lending Event.

This resource page is meant to streamline the exchange of all information pertinent and required for your company’s participation. Please bookmark this page to return to for updates and future reference.

Please review all info presented here.

And don’t forget to fill out and submit the required online “Sponsor Form.”

If you have any questions, please do not hesitate to contact us at [email protected]

At a glance, here is some important info with links for your convenience.

Date & Venue

Saturday-Monday, March 26, 27 & 28
The Ritz-Carlton Key Biscayne
455 Grand Bay Drive
Miami, FL 33149
(305) 365-4500

The Ritz-Carlton Key Biscayne Room Reservations

Room discount available to all Pitbull Conference participants.

Audio Visual Order Form & Instructions

Order due by Friday, March 18, 5:00 pm PST.

Sponsor Form and Important Deadlines

Online Sponsor Form
Upon your Sponsorship purchase, our office will email you a link with password to access your custom online Sponsor Form.
Here you will be able to input or update all information we require of you, including your designated contact person, marketing materials, company representatives attending, and speaker information. Although you may return to this form at any time to make updates, please keep the following deadlines in mind.

ASAP
Marketing Material – At a minimum, without a logo and URL we cannot include you on our website or in any email campaigns.

Friday, February 25, 5 pm PST
Completed Online Sponsor Form – Timely submissions play a critical role in our event production. Any changes made after this date are not guaranteed to be implemented before the event.

The Ritz-Carlton Key Biscayne’s hotel room discount ends. Click here for details.

Monday, March 7, 5 pm PST
Guest Profile – This information is used to create your name badge and build your networking app profile. Submit change request here, before deadline. Any changes made after this date are not guaranteed to be implemented before the event.

Friday, March 18, 5 pm PST
Exhibitor AV Order – See “AV & Electrical…” tab below for instructions and form

Wednesday, March 23, 5 pm PST
Rep substitutions must be made by this date and time to be honored.

Shipping Packages To & From the Hotel

Shipments In
Plan to have your shipment arrive no earlier than Monday, March 21st.

Please note that the transport of large items through the parking lot or main hotel entrance is prohibited. The only point of entry or exit is via the loading dock.

Pallets or Crates
If you are shipping your items in pallets or crates, please contact Scott Schaefer (contact listed below), as these deliveries may require coordination with the hotel’s loading dock.

Fees & CC Authorization

  • Handling fees: first (5) five are complimentary, $5.00 for each additional box
  • Larger shipments are $250.00 per pallet.
  • Any packages or boxes larger than any combination of 500 pounds must be stored at a local warehouse and be delivered to the hotel at the client’s request with prevailing charges for such service. Delivery of larger shipments must be received at warehouse one (1) week prior to the function (March 19th.)
  • All charges are subject to 7% sales tax.

To cover these fees, you will have the following options:

  • Charge them to your room
  • Fill out a credit card authorization form prior to arrival via a secure link.

You must notify Scott well in advance of your shipment’s arrival. He will answer your questions, note the number of packages you are sending, and your choice of payment.

All shipments must be labeled as follows:
The Ritz-Carlton Key Biscayne, Miami
455 Grand Bay Drive
Key Biscayne, Florida 33149
ATTN: Scott Schaefer, MSE
HOLD for Pitbull Conference March 27
Exhibitor: Your Company Name

All packages should be numbered (i.e. 1 of 5, 2 of 5, etc.)

Bring Your Tracking Information with You
In the event there is a problem locating your packages on site, it is imperative that you have this information on hand. The hotel staff will not be able to assist you without a confirmation of delivery. We strongly recommend you monitor the status of your shipment along its route, to avoid any surprises.

Collecting Your Shipped Items
All properly labeled shipments will be automatically brought to the The Ritz-Carlton Ballroom on Sunday, March 27th for setup. Packages not properly labeled will result in delays. These packages will be brought up on a first come first serve basis.

Shipment Out
If shipping items out, you must come prepared with your own shipping labels as well as supplies for repackaging. (Keep in mind there is a Fed Ex on property that can assist with these materials.) The hotel will then remove properly labeled and boxed items from the ballroom for shipment out. Please inform FedEx/UPS that they can pick up your return shipment on Tuesday, March 28th.

The hotel contact for these matters:
Scott J. Schaefer
Market Director of Meetings and Special Events
Phone: +1 305-365-4188
Fax: +1 305-365-4509
Cellular: +1 305- 582-6060
[email protected]

Booth Numbers & Assignments
When shipping packages or ordering AV rentals, you do not need to provide a booth #. We will inform the hotel of your booth location, and they will accommodate accordingly.
Audio Visual & Electrical

If you need any of the items listed below, arrangements must be made by submitting an Exhibitor AV Order Form by Friday, March 18, 5:00 pm PST

  • Equipment rental
  • Access to an electrical power source
  • Internet access other than standard wireless use

Contact for these matters:
Evan Mcquide​, EMC
Experiential Event Producer
[email protected]
O: (305) 365-4499

Email your completed AV order form to Evan Mcquide. You will then be sent a direct payment link where you can securely enter your cc information.

Charging Stations

The only charging stations allowed at the event are those provided by Pitbull Conference, with branding rights available for purchase.

Click here for details.

Sunday Evening Booth Set-Up & Early Check-In

(Times listed are subject to change. Please be sure to check back in as we move closer to the event date.)

Sunday, March 27
4 pm – 6 pm
Ritz-Carlton Ballroom Foyer

Before entering ballroom to set-up, Sponsors may check-in to receive their name badges. This will expedite entry into that evening’s VIP Cocktail Party. You will not be allowed to pick up anyone else’s badge other than your own. A photo ID will be required and your proof of registration.

Gold, Silver, and Bronze Sponsors are allotted a 10’x10′ space and will be provided a 6’ x 30” skirted table with two chairs.

Ruby Sponsors are allotted space to display one 8′ tall x 3′ wide banner and will be provided a small round 30″ x 30″ high draped table with one chair.

If you have ordered any AV services, please allow extra time to set up.

If there is any possibility you or your team will not be able to set up at this time, you MUST contact [email protected] to make special arrangements.

Networking Event - Sunday Evening

VIP Cocktail Party
The Ritz-Carlton Key Biscayne
North Pool
7 pm – 8:30 pm

A gathering of Pitbull Conference Guests & Sponsors, kicking off what will be a great event! Please plan to join us for music and cocktails.

This event is for registered Sponsors, VIP, Premier & General Admission Guests only.

Timeline for Monday March 28

These are approximate times and subject to change.

7:30 am
Early Check-in for Sponsors
Ritz-Carlton Ballroom Foyer

8 am – 9 am
Check-in begins and doors open to Guests.
All Sponsor booths must be manned at this time.

Continental breakfast

9 am
Morning presentations begin

12:45 pm – 2 pm
Catered lunch

2 pm
Afternoon presentations including Keynote Speaker Jon Hornik

5:30 pm
After Party
Grand Lawn

This event is for registered Sponsors, VIP, Premier & General Admission Guests only.

 

Monday Evening Booth Breakdown Times

You may begin breaking down your booth once presentations are officially concluded at approximately 5:30 pm. If you would like to enjoy the After Party first, the ballroom will be open until 8 pm.

Guests' Data

We do not provide Guests’ data.

Any exchange of contact information is entirely voluntary on the part of our Guests. However, our custom networking app will help facilitate your outreach before, during and after the conference.

Access to the app will become available on Monday, March 14h.

Your Guest Profile

Correctly identify yourself for other Sponsors and Guests by building your networking app profile.

Information submitted after Monday, March 7th, is not guaranteed to be uploaded to app before the event.

Click here to begin.

Pitbull Conference Networking App

With the goal of taking your event experience to the next level, Pitbull Conference will be using our custom networking app.

Access to the app will become available on Monday, March 14th.

Instructions will be emailed to you at that time.

Name Badges
If a badge is forgotten or lost, we will not be able to provide you with a replacement. To re-enter the event you will have to purchase a new ticket.
Need more company representatives at the event?

As a courtesy, we are happy to provide our Sponsors with a discounted admission price for additional representatives ($995 per person). Click here for details and to make a purchase.

Golf Tournament

Join fellow Guests and NPLA Members* for a fun afternoon of golf. Click here for details.

*There is no charge to play for NPLA Members if their RSVP is submitted on time.

Reminders and Tips

• Photo ID and proof of registration are required to check in.

• Business attire required (sport coats or suits for gentlemen.)

• Although it is warm in Miami this time of year and many networking activities are set to take place outdoors, the ballroom tends to be cold, so please bring a sweater or jacket.

• Comfortable shoes are HIGHLY recommended for the short walk outdoors to and from the lunch and party venues.

• No cameras or audio recording equipment is allowed.

• Badges must be worn at all times. NO EXCEPTIONS.

• If a badge is forgotten or lost, we will not be able to provide you with a replacement. To re-enter the event you will have to purchase a new ticket.

Hotel Parking

Event Parking: 25.00 per car, per arrival/departure (There are no in and out privileges.) 

Overnight Parking: 45.00 per night 

Valet Parking Only.

There is no self-parking available on property.

Onsite FedEx Office Print & Ship Center

The onsite FedEx office offers a full range of business services.

Monday – Friday: 9 am – 5 pm

Saturday – Sunday: closed

(786) 535-2312