Sponsors Resource

Shipments In
Plan to have your shipment arrive no earlier than Monday, March 20th.

Please note that the transport of large items through the parking lot or main hotel entrance is prohibited. The only point of entry or exit is via the loading dock.

Pallets or Crates
If you are shipping your items in pallets or crates, please contact Scott Schaefer (contact listed below), as these deliveries may require coordination with the hotel’s loading dock.

Fees & CC Authorization

• Handling fees: first (5) five are complimentary, $5.00 for each additional box.
• Larger shipments are $250.00 per pallet.
• Any packages or boxes larger than any combination of 500 pounds must be stored at a local warehouse and be delivered to the hotel at the client’s request with prevailing charges for such service. Delivery of larger shipments must be received at warehouse one (1) week prior to the function (March 20th.)
• All charges are subject to 7% sales tax.

To cover these fees, you will have the following options:

• Charge them to your room.
• Fill out a credit card authorization form prior to arrival via a secure link.

You must notify Scott well in advance of your shipment’s arrival. He will answer your questions, note the number of packages you are sending, and your choice of payment.

All shipments must be labeled as follows:
The Ritz-Carlton Key Biscayne, Miami
455 Grand Bay Drive
Key Biscayne, Florida 33149
ATTN: Scott Schaefer, MSE
HOLD for Pitbull Conference March 26
Exhibitor: Your Company Name

All packages should be numbered (i.e. 1 of 5, 2 of 5, etc.)

Bring Your Tracking Information with You
In the event there is a problem locating your packages on site, it is imperative that you have this information on hand. The hotel staff will not be able to assist you without a confirmation of delivery. We strongly recommend you monitor the status of your shipment along its route, to avoid any surprises.

Collecting Your Shipped Items
All properly labeled shipments will be automatically brought to the The Ritz-Carlton Ballroom on Sunday, March 26th for setup. Packages not properly labeled will result in delays. These packages will be brought up on a first come first serve basis.

Shipment Out
If shipping items out, you must come prepared with your own shipping labels as well as supplies for repackaging. (Keep in mind there is a FedEx on property that can assist with these materials.) The hotel will then remove properly labeled and boxed items from the ballroom for shipment out. Please inform FedEx/UPS that they can pick up your return shipment on Tuesday, March 28th.

The hotel contact for these matters:
Scott J. Schaefer
Market Director of Meetings and Special Events
Phone: +1 305-365-4188
Fax: +1 305-365-4509
Cellular: +1 305-582-6060
[email protected]

When shipping packages or ordering AV rentals, you do not need to provide a booth #. We will inform the hotel of your booth location, and they will accommodate accordingly.

If you need any of the items listed below, arrangements must be made by submitting an Exhibitor AV Order Form by Monday, March 13, 5:00 pm PST

• Equipment rental
• Access to an electrical power source
• Internet access other than standard wireless use

Contact for these matters:
Pablo Medero
[email protected]
305.926.2133

Email your completed AV order form to Pablo Medero. You will then be sent a direct payment link where you can securely enter your cc information.

Charging Stations are available at Pitbull Conference and NPLA Sponsor booths.

Early Check-In & Set-Up
Begins at 2:00 pm
Ritz-Carlton Ballroom Foyer

Before entering ballroom to set-up, Sponsors may check-in to receive their name badges. This will expedite entry into that evening’s VIP Cocktail Party. You will not be allowed to pick up anyone else’s badge other than your own. A photo ID will be required and your proof of registration.

Gold, Silver, and Bronze Sponsors are allotted a 10’x10′ space and will be provided a 6’ x 30” skirted table with two chairs.

Ruby Sponsors are allotted space to display one 8′ tall x 3′ wide banner and will be provided a small round 30″ x 30″ high draped table with one chair.

If you have ordered any AV services, please allow extra time to set up.

Booth set up MUST be complete by 4:00 pm prior to Networking Session.

If there is any possibility you or your team will not be able to set up at this time, you MUST contact [email protected] to make special arrangements.

4:00 pm – 6:00 pm
Exhibitor Area – Sponsors be ready!

Start the evening with an opportunity to meet and have a drink with sponsors, guests, brokers, and network with new contacts.

This event is for all attendees.

VIP Cocktail Party
7:00 pm – 9:00 pm
The Ritz-Carlton Key Biscayne
North Pool

A gathering of Pitbull Conference Guests & Sponsors, kicking off what will be a great event!

This event is for registered Sponsors, Premier & General Admission Guests only.

Before entering the party, you must have your name badge, which can be picked up at the Pitbull check-in located in the Ritz-Carlton Ballroom Foyer

If you are currently registered as a Pitbull Lite and would like to be included in this event as well as breakfast, lunch, and the After Party, please contact [email protected]

These are approximate times and subject to change.

7:30 am
Early Check-in for Sponsors
Ritz-Carlton Ballroom Foyer

8:00 am
Check-in begins and doors open to Guests.
All Sponsor booths must be manned at this time.
Meet & Greet Catered Breakfast*

9:00 am
Conference Begins
Morning Presentations

12:15 pm – 1:30 pm
Catered lunch*

1:45 pm – 4:00 pm
Afternoon Session Presentations

4:00 pm – 6:00 pm
Pitbull Networking Session

6:00 pm – 7:00 pm
Sponsor Breakdown

10:30  pm
Official After Party*

*Excludes Pitbull Lites

 Click here for detailed agenda

You may begin breaking down your booth once the Pitbull Networking Session officially concludes at approximately 6 pm.

We do not provide Guests’ data.

Any exchange of contact information is entirely voluntary on the part of our Guests. However, our custom networking app will help facilitate your outreach before, during and after the conference.

Access to the app will become available on Monday, March 20th.

Click here for instructions.

Correctly identify yourself for other Sponsors and Guests by building your networking app profile.

Information submitted after Monday, March 13th, is not guaranteed to be uploaded to app before the event.

Click here to begin.

Changes submitted after Monday, March 13th are not guaranteed to be implemented before the event.

Access to the app will become available Monday, March 20th. We will email you a link with instructions at that time.

With the goal of taking your event experience to the next level, Pitbull Conference will be using our custom networking app.

Access to the app will become available on Monday, March 20th.

Click here for instructions.

As a courtesy, we are happy to provide our Sponsors with a discounted admission price for additional representatives ($995 per person). Click here for details and to make a purchase.

Join fellow Guests and NPLA Members* for a fun afternoon of golf. Click here for details.

*There is no charge to play for NPLA Members if their RSVP is submitted on time.

• Photo ID and proof of registration are required to check in.

• Business attire required (sport coats or suits for gentlemen.)

• Although it is warm in Miami this time of year and many networking activities are set to take place outdoors, the ballroom tends to be cold, so please bring a sweater or jacket.

• Comfortable shoes are HIGHLY recommended for the short walk outdoors to and from the lunch and party venues.

• No cameras or audio recording equipment is allowed.

• Badges must be worn at all times. NO EXCEPTIONS.

• If a badge is forgotten or lost, we will not be able to provide you with a replacement. To re-enter the event you will have to purchase a new ticket.

Event Parking: 25.00 per car, per arrival/departure (There are no in and out privileges.) 

Overnight Parking: 50.00 per night 

Valet Parking Only.

There is no self-parking available on property.

The onsite FedEx office offers a full range of business services.

Monday – Friday: 8:30 am – 5:00 pm

Saturday – Sunday: closed

(786) 535-2312