We are pleased to have you join us for Pitbull’s 44th National Hard Money Conference.
This resource page is meant to streamline the exchange of all information pertinent and required for your company’s participation. Please bookmark this page to return to for updates and future reference.
Please review all info presented here.
And don’t forget to fill out and submit the required online “Sponsor Form”.
If you have any questions, please do not hesitate to contact us at firstname.lastname@example.org or 858-736-7788.
At a glance, here is some important info with links for your convenience. This same information is contained in the “Sponsors Event Packet” pdf that can be found at the bottom of this page.
Date & Venue
Sunday-Monday, Oct 22-23
1 N Fort Lauderdale Beach Blvd
Fort Lauderdale, FL 33304
Available Oct 22, 23 and 24.
For online reservations, use code: CUQCUQA
or call 1-800-241-3333 and reference Pitbull Conference.
Offer valid until Sept 18 or until block sells out.
Booth Set Up Times
Sunday, Oct 22nd (the evening before event)
Grand Ballroom & Foyer (4th floor)
(Because the 7:30pm Pre-event VIP Cocktail Party will take place in the foyer, if you are not able to complete set-up by 6:30pm, please contact us immediately.)
Each sponsor will be provided a 6’ x 30” beige skirted table and 2 chairs.
Networking Event - Sunday Evening Oct 22
VIP Cocktail Party Hosted by Armanino, LLC
7:30pm – Ritz-Carlton, Grand Ballroom Foyer (4th floor)
A gathering of Pitbull Conference attendees & sponsors, kicking off what will be a great event! Please plan to join us for some music, cocktails and hors d’oeuvres.
Shipping & Receiving Packages
The Ritz-Carlton shipping and receiving office will handle your FedEx/UPS packages shipped to the hotel.
Packages may be delivered up to 3 days in advance.
The hotel will charge a $5 handling fee, plus service charge and sales tax.
A credit card authorization form must be on file to ship to and from the hotel.
Fill out this Credit Card Authorization Form and email to:
Lastly, you must email Carlye Cowheard your tracking information. She will work with you to confirm that the hotel has received your shipment.
Bring Your Tracking Information with You
In the event there is a problem locating your packages on site, it is imperative that you have this information on hand. The hotel staff will not be able to assist you without a confirmation of delivery. We strongly recommend you monitor the status of your shipment along its route, to avoid any surprises Sunday evening.
Collecting Your Shipped Items
All properly labeled shipments will be automatically brought up to the ballroom on Sunday, Oct 22nd for the evening set up. However, if you have not properly labeled your shipment, you will have to contact the Shipping & Receiving team to have your packages brought to the ballroom. These packages will be brought up on a first come first serve basis.
FedEx boxes: If shipping items out, you MUST come prepared with your own FedEx shipping labels as well as supplies for repackaging. The hotel will then remove properly labeled and boxed items from ballroom for shipment out the following morning. The hotel is contracted with FedEx and pick up will be automatic the following morning.
UPS boxes: If shipping items out, you MUST come prepared with your own UPS shipping labels as well as supplies for repackaging. The hotel will move all properly labeled UPS packages from the ballroom to their loading dock. However, because the Ritz-Carlton is not contracted with UPS you MUST schedule a pickup yourself for Tuesday, Oct 24th.
Pallets or Crates
The Ritz-Carlton cannot accept shipments of pallets or crates. You must coordinate with the freight company of your choice to have them delivered locally and stored off site until booth set up Sunday, Oct 22nd.
The hotel does not have a freight elevator. Therefore, your freight company must both break down your palleted or crated items and deliver them to the ballroom.
Handling of outgoing pallets or crates will need to be coordinated with the hotel to work out re-assembly and shipment out. There is a $125 hotel handling fee per crate or pallet. Please contact Carlye for more information—find contact info below.
Address your shipping labels as follows — THIS IS MANDATORY
FAO: KRISTIN TANNER CMP
1 North Fort Lauderdale Beach Blvd.
Fort Lauderdale, Florida 33304
Sunday, Oct 22, 2017 – Monday, Oct 23, 2017
Hold for: Your company name/Your contact name
All packages should be numbered (i.e. 1 of 5, 2 of 5, etc.)
For hotel delivery questions or concerns contact:
Booth Numbers & Assignments
When shipping packages or ordering AV rentals, you do not need to provide a booth #.
Booth assignments are finalized at the venue before Sponsors arrive for set up.
We will inform the hotel of your booth location and they will accommodate accordingly.
Audio Visual & Electrical
If you require assistance with any audio visuals or access to an electrical outlet for your booth, arrangements must be made with the hotel in advance. Audio Visual Order Form pdf
Orders must be submitted by Friday Oct 13th to guarantee services.
Hotel contact for these matters:
Jose Angel Cruz
There is a self-serve business office on site open 24/7 for all hotel guests.
More information to come.
Time Table for Monday Oct 23rd
These are approximate times and are subject to change.
15 minute breaks will be taken intermittently throughout the day.
Attendee check-in begins
All Sponsor booths must be manned at this time.
Meet & Greet catered breakfast (served until 8am)
Morning presentations & Round Table Discussion 1
Afternoon presentations & Round Table Discussion 2
Cocktails and light hors d’oeuvres will be served during the late afternoon presentations
Please do not begin breaking down your booth until Mr. Rosen has concluded the event.
Giveaways are strongly encouraged. They are an effective way of bringing extra attention to your company.
Popular giveaways include i-Products, cameras, gift cards, alcohol, cigars and casino chips.
On the morning of the event you may bring your giveaway item(s) to Kathleen Rosen at the registration desk or Julie Ryan at the audio visual table located in the ballroom.
Attach your company’s business card to the item and be sure to have the giveaway professionally presented.
Please no handwritten certificates.
Within 5-7 business days following the event, you will receive an email with directions on how to download the day’s PowerPoint presentation from our website.
Cross Promotion Graphics
Announce your participation as a Pitbull Sponsor, Speaker or Round Table Panelist on your website.
Please feel free to download and use any of the artwork provided below. We are also happy to create any custom art you might need.
If you are able to hyperlink the graphic that is ideal, if not, please place www.pitbullconference.com either beside or below the graphic.
Once again Pitbull Conference will be using an event app to help facilitate communication, maximize networking and promote your participation as a sponsor.
Sponsors' Conference Call with Leonard Rosen
In preparation for our upcoming event, Leonard asks that you, or at least one representative from your company, join him for the following:
Conference call of all Sponsors
Tuesday October 10th
1:30pm PST / 2:30pm MST / 3:30pm CST / 4:30pm EST
Receive important updates regarding conference information, the networking app, and strategies to help maximize the rewards of your sponsorship.
Enter Access Code: 160101
Attendance will be taken at 1:35 PST.
It is extremely important that you have a representative on this call. The call will run approximately 20 minutes. If you have any question(s) you would like answered while on this call, please email them in advance to email@example.com