We are pleased to have you join us for Pitbull’s 43rd National Hard Money Conference.
This resource page is meant to streamline the exchange of all information pertinent and required for your company’s participation. Please bookmark this page to return to for updates and future reference.
Please review all info presented here.
And don’t forget to fill out and submit the required online “Sponsor Form”.
If you have any questions, please do not hesitate to contact us at email@example.com or 858-736-7788.
Date & Venue
Sunday-Monday, June 4-5
1 N Fort Lauderdale Beach Blvd
Fort Lauderdale, FL 33304
Booth Set Up Times
Sunday, June 4th (the evening before event)
Ballroom Foyer & the Main Ballroom (4th floor)
Each sponsor will be provided a 6’ x 30” beige skirted table and 2 chairs.
Networking Event - Sunday Evening June 4
Hosted VIP Cocktail Party
7:30pm – Ritz-Carlton, Poolside
Compliments of Armanino, LLP
A gathering of Pitbull Conference attendees & sponsors, kicking off what will be a great event! Please plan to join us for some music, cocktails and hors d’oeuvres.
Shipping & Receiving Packages
The Ritz-Carlton shipping and receiving office will handle your FedEx/UPS packages shipped to the hotel.
Packages may be delivered up to 3 days in advance.
The hotel will charge a $5 handling fee, plus service charge and sales tax.
A credit card authorization form must be on file to ship to and from the hotel.
Fill out this Credit Card Authorization Form and email to:
Lastly, you must email Carlye Cowheard your tracking information. She will work with you to confirm that the hotel has received your shipment.
Collecting Your Shipped Items
All properly labeled shipments will be automatically brought up to the ballroom on Sunday, June 4th for the evening set up. However, if you have not properly labeled your shipment, you will have to contact the Shipping & Receiving team to have your packages brought to the ballroom. These packages will be brought up on a first come first serve basis.
FedEx boxes: If shipping items out, you must come prepared with your own FedEx shipping labels as well as supplies for repackaging. The hotel will then remove properly labeled and boxed items from ballroom for shipment out the following morning. The hotel is contracted with FedEx and pick up will be automatic the following morning.
UPS boxes: If shipping items out, you must come prepared with your own UPS shipping labels as well as supplies for repackaging. The hotel will move all properly labeled UPS packages from the ballroom to their loading dock. However, because the Ritz-Carlton is not contracted with UPS you MUST schedule a pickup yourself for Tuesday, June 6th.
Pallets or Crates
The Ritz-Carlton cannot accept shipments of pallets or crates. You must coordinate with the freight company of your choice to have them delivered locally and stored off site until booth set up Sunday, June 4th.
The hotel does not have a freight elevator. Therefore, your freight company must both break down your palleted or crated items and deliver them to the ballroom.
Handling of outgoing pallets or crates will need to be coordinated with the hotel to work out re-assembly and shipment out. There is a $125 hotel handling fee per crate or pallet. Please contact Carlye for more information—find contact info below.
Address your shipping labels as follows — THIS IS MANDATORY
FAO: KRISTIN TANNER CMP
1 North Fort Lauderdale, Beach Blvd.
Fort Lauderdale, Florida 33304
Sunday, June 4, 2017 – Tuesday, June 6, 2017
Hold for: Your company name/Your contact name
All packages should be numbered (i.e. 1 of 5, 2 of 5, etc.)
For hotel delivery questions or concerns contact:
Booth Numbers & Assignments
When shipping packages or ordering AV rentals, you do not need to provide a booth #.
Booth assignments are finalized at the venue before Sponsors arrive for set up.
We will inform the hotel of your booth location and they will accommodate accordingly.
Audio Visual & Electrical
If you require assistance with any audio visuals or access to an electrical outlet for your booth, arrangements must be made with the hotel in advance. Audio Visual Order Form pdf
Orders must be submitted by May 26th to guarantee services.
Hotel contact for these matters:
Jose Angel Cruz
Day's Time Table for Monday June 5
These are approximate times. 15 minute breaks will be taken intermittently throughout the day.
Check-in begins and doors open to guests.
All Sponsor booths must be manned at this time.
Continental breakfast is served, compliments of Title Sponsor Rebecca Rice & Associates
On-stage Sponsor introductions
Morning presentations & Round Table Discussion 1
Lunch is served, compliments of our title sponsor(s)
Afternoon presentations & Round Table Discussion 2
Hosted cocktail party compliments of Title Sponsor Rebecca Rice & Associates
Please do not begin breaking down your booth until the cocktail party concludes.
Giveaways are strongly encouraged. They are an effective way of bringing extra attention to your company.
Popular giveaways include i-Products, cameras, gift cards, alcohol, cigars and casino chips.
On the morning of the event you may bring your giveaway item(s) to Kathleen Rosen at the registration desk or Julie Ryan at the audio visual table located in the ballroom.
Attach your company’s business card to the item and be sure to have the giveaway professionally presented.
Please no handwritten certificates.
Cross Promotion Graphics
Announce your participation as a Pitbull Sponsor, Speaker or Round Table Panelist on your website.
Please feel free to download and use any of the artwork provided below. We are also happy to create any custom art you might need.
If you are able to hyperlink the graphic that is ideal, if not, please place www.pitbullconference.com either beside or below the graphic.
Whova Event App
Pitbull Conference would like to announce that for our upcoming June event, we will be again using the Whova Event App—an amazing tool that facilitates communication, maximizes networking and promotes your participation as a sponsor.
The Whova download is free and allows you to:
- View the event agenda and plan your schedule.
- Plan ahead whom to meet at the event by browsing attendee profiles in advance.
- Send in-app messages and exchange contact info.
- Receive update notifications from organizers.
- Access maps, parking, airport and transportation information.
We will be providing all Sponsors access to the app in advance of conference attendees. This will allow you time to create or update your profile and become acquainted with all features. Therefore, once you are notified that our June event is posted to the app, please download ASAP.
Instructions for New Users:
- Go to the App Store or Google Play on your phone or mobile tablet.
- Enter and search “Whova Event App” in the search bar.
- Once the app appears, click to download and open.
- You will then be asked to “Sign Up/Sign In” using your email. (Please use the same email associated with your registration.)
- You will then be prompted to provide profile and contact info.
- My Profile: The information entered here will be visible to all Pitbull attendees.
- My Contact Info: The information entered here remains private unless you initiate or accept a contact exchange.
- As a Sponsor representative, some basic info has been pre-loaded by our office.
- Once signed in, you should have immediate access to “Pitbull Conference June 2017 Ritz-Carlton Ft. Lauderdale”.
- Click on the Pitbull event to begin utilizing all app features.
- The Whova icon should now appear on your mobile device screen.
Instructions for Users Already Signed Up through Pitbull:
- Log into Whova from you phone, where you should easily find the link for Pitbull’s June event.
- Click and begin networking.
If you do not gain access to the Pitbull event automatically, it may be because the email we have on file for you, differs from the one you used to sign up or in with. To rectify this, please contact us at firstname.lastname@example.org
Please do not hesitate to contact us for assistance.
Sponsors' Conference Call with Leonard Rosen
In preparation for our upcoming event, Leonard asks that you, or at least one representative from your company, join him for the following:
Conference call of all Sponsors
Tuesday, May 23rd
1:30pm PST / 2:30pm MST / 3:30pm CST / 4:30pm EST
Receive important updates regarding conference information, the Whova networking app, and strategies to help maximize the rewards of your sponsorship.
Enter Access Code: 160101
Attendance will be taken at 1:35 PST.
It is extremely important that you have a representative on this call. The call will run approximately 20 minutes. If you have any question(s) you would like answered while on this call, please email them in advance to email@example.com