Sponsors Resource

Welcome

We are pleased to have you join us for Pitbull’s 51st National Private Lending Conference.

This resource page is meant to provide you with all the information you need as a Sponsor. Please bookmark this page to return to for updates and future reference.

Please review all info presented here.

If you have any questions, please do not hesitate to contact us at support@pitbullconference.com.

At a glance, here is some important info with links for your convenience.

Date & Venue

Sunday-Monday, March 15-16
The Ritz-Carlton
1 N Fort Lauderdale Beach Blvd
Fort Lauderdale, FL 33304
(954) 465-2300

Hotel Accommodations

The Ritz-Carlton offers all Pitbull Conference participants a courtesy discount on rooms for the nights of March 15 & 16.

Click here for more information.

Exhibitors' CC Authorization Form for Shipping

Instructions and further details can be found below in the “Shipping & Receiving Packages” tab.

Sponsor Form and Important Deadlines

Online Sponsor Form
Upon your Sponsorship purchase, our office will email you a link with password to access your custom online Sponsor Form.
Here you will be able to input or update all information we require of you, including your designated contact person, marketing materials, company representatives attending, and speaker information. Although you may return to this form at any time to make updates, please keep the following deadlines in mind.

If you have any questions, contact support@pitbullconference.com

ASAP
Marketing Material – At a minimum, without a logo and URL we cannot include you on our website or in any email campaigns.

February 14th is the official deadline. However, it is best to submit ASAP.
Completed Online Sponsor Form – Timely submissions play a critical role in our event production. We appreciate your cooperation. Any changes made after this date are not guaranteed to be implemented before the event.

February 21st
Discounted hotel room offer at the Ritz expires. However, the room block may sell out well before this deadline.

March 8th (March 1st to guarantee services)
AV Order – See “Audio Visual & Electrical…” tab below for instructions and form.

5 pm (PST) Friday, March 6th
Notice of Company Reps Attending – To use all of the Rep passes you are entitled to, you must provide all names and contact info by this date.

Booth Numbers & Assignments

When shipping packages or ordering AV rentals, you do not need to provide a booth #. We will inform the hotel of your booth location and they will accommodate accordingly.

Shipping & Receiving Packages

Shipments In
The Ritz-Carlton shipping and receiving office will handle your FedEx/UPS packages shipped to the hotel.

Packages may be delivered up to 3 days in advance.

The hotel will charge a handling fee of $5 incoming/per box, $5 outgoing/per box, plus service charge and sales tax.
A credit card authorization form must be on file to ship to and from the hotel.

Fill out this Credit Card Authorization Form and email to:

Kristin.tanner@ritzcarlton.com

Lastly, you must email Hanae Meza your tracking information. She will work with you to confirm that the hotel has received your shipment.

Hanae Meza
Conference Concierge
Hanae.Meza@ritzcarlton.com
Phone: 954-336-5740

Bring Your Tracking Information with You
In the event there is a problem locating your packages on site, it is imperative that you have this information on hand. The hotel staff will not be able to assist you without a confirmation of delivery. We strongly recommend you monitor the status of your shipment along its route, to avoid any surprises Sunday evening.

Collecting Your Shipped Items
All properly labeled shipments will be automatically brought up to the ballroom on Sunday, March 15th for the evening set up. However, if you have not properly labeled your shipment, you will have to contact the Shipping & Receiving team to have your packages brought to the ballroom. These packages will be brought up on a first come first serve basis.

Shipment Out
FedEx boxes: If shipping items out, you MUST come prepared with your own FedEx shipping labels as well as supplies for repackaging. The hotel will then remove properly labeled and boxed items from ballroom for shipment out the following morning. The hotel is contracted with FedEx and pick up will be automatic the following morning.

UPS boxes: If shipping items out, you MUST come prepared with your own UPS shipping labels as well as supplies for repackaging. The hotel will move all properly labeled UPS packages from the ballroom to their loading dock. However, because the Ritz-Carlton is not contracted with UPS you MUST schedule a pickup yourself for Tuesday, March 17th.

Pallets or Crates
The Ritz-Carlton cannot accept shipments of pallets or crates. You must coordinate with the freight company of your choice to have them delivered locally and stored off site until booth set up Sunday, March 3rd.

The hotel does not have a freight elevator. Therefore, your freight company must both break down your palleted or crated items and deliver them to the ballroom.

Handling of outgoing pallets or crates will need to be coordinated with the hotel to work out re-assembly and shipment out. There is a $125 hotel handling fee per crate or pallet. Please contact Hanae Meza for more information—find contact info below.

Address your shipping labels as follows — THIS IS MANDATORY

FAO: KRISTIN TANNER CMP
Ritz-Carlton
1 North Fort Lauderdale Beach Blvd.
Fort Lauderdale, Florida 33304
Pitbull Conference
Sunday, Mar 15 – Monday, Mar 16, 2020
Hold for: Your company name/Your contact name

All packages should be numbered (i.e. 1 of 5, 2 of 5, etc.)

Again, for hotel delivery questions or concerns contact:

Hanae Meza
Conference Concierge
Hanae.Meza@ritzcarlton.com
Phone: 954-336-5740

Audio Visual & Electrical
If you require assistance with any audio visuals, monitors, or access to an electrical power source, arrangements must be made in advance by submitting an Audio Visual Order Form pdf and Credit Card Authorization Form.

AV orders may be placed up until March 8th, but to guarantee services, orders must be submitted by March 1st.

Five-Star AudioVisual contact:
Amir Tabrizi
Atabrizi@five-starav.com
O: (954) 465-2300
C: (407) 496-7194

Sunday Evening Early Check-In & Booth Set-Up

EARLY CHECK-IN
Begins at 5:00 pm
Foyer (4th floor)

Before entering ballroom to set-up, Sponsors may check-in to receive their name badges. This will expedite entry into that evening’s VIP Cocktail Party that begins at 7 pm. You will not be allowed to pick up anyone else’s badge other than your own. A photo ID will be required.

BOOTH SET-UP
5:00 pm – 7:00 pm
Grand Ballroom & Foyer (4th floor)

Gold, Silver, Bronze, and Copper Sponsors are allotted a 10’x10′ space and will be provided a 6’ x 30” skirted table with two chairs.

Ruby Sponsors are allotted space to display one 8′ tall x 3′ wide banner and will be provided a small round 30″ x 30″ high draped table with one chair.

If you have ordered any AV services, please allow extra time to set up. If there is any possibility you or your team will not be able to set up at this time, you MUST contact support@pitbullconference.com to make special arrangements.

Sunday Evening - Networking Event

VIP Cocktail Party
Poolside at The Ritz-Carlton Ft. Lauderdale
7 pm – 8:30 pm

A gathering of Pitbull Conference attendees & sponsors, kicking off what will be a great event! Please plan to join us for some music, cocktails, and hors-d’oeuvres.

Before entering the cocktail party, please check-in and pick-up your name badge on the 4th floor, anytime from 5 pm on.

This event is for registered Sponsors, VIP, Premier & General Admission guests only.

Time Table for Monday March 16

These are approximate times and are subject to change.

7:15 am
Sponsor check-in

7:30 am
Doors open and Guest check-in begins
All Sponsor booths must be manned at this time.
Meet & Greet Catered Breakfast (served until 9am) hosted by Residential Capital Partners

9:00 am
Conference begins
Morning Presentations

12:40 pm – 2 pm
Catered Lunch hosted by Rodeo Lending

2 pm – 6:30 pm
Afternoon Session Presentations including:
Keynote Speaker Jon Hornik
Featured Speaker Molly Bloom
2020 Private Lending Awards

6:30 pm
Official After Party to be held poolside.

This event is for registered Sponsors, VIP, Premier & General Admission guests only.

Click here for detailed agenda

Booth Breakdown on Monday

Please DO NOT begin breaking down your booth until Mr. Rosen has formally concluded the event.

If you would like to make an appearance at the After Party before breaking down your booth, the ballroom will be open until 8 pm.

Charging Stations

The only charging stations allowed at the event are those provided by Pitbull Conference, with branding rights available for purchase.

Pitbull Conference Networking App

With the goal of taking your event experience to the next level, Pitbull Conference will be using our own networking app—a fantastic networking tool and digital event guide.

Access to the app will become available approximately two weeks prior to the event. A link with instructions will be emailed to you at that time.

Your Profile
Correctly identify yourself for other Sponsors and Guests by building your networking app profile.

Click here to begin.

Cross Promotion Graphics

Announce your participation as a Pitbull Sponsor, Speaker or Forum Panelist on your website.

Please check back soon for updated marketing graphics.

Guests' Data

We do not provide Guests’ data.

Any exchange of contact information is entirely voluntary on the part of our Guests. However, our custom networking app will help facilitate your outreach before, during and after the conference.

Name Badges
If a badge is forgotten or lost, we will not be able to provide you with a replacement. To re-enter the event you will have to purchase a new ticket.
Need more company representatives at the event?
As a courtesy, we are happy to provide our Sponsors with a discounted admission price for additional representatives ($700 per person). Click here for details and to make a purchase.
Business Office

There is a self-serve business office on site, located on the 4th floor. The office is open 24/7 for all hotel guests.

Hotel Parking @ The Ritz-Carlton

Valet Parking Only
$18 day use
$40 discounted overnight

Please note that there are no in-and-out privileges or on-site self-parking. There is also metered street parking near the hotel.